Administrative Assistant

Position Overview

We are seeking an Administrative Assistant to handle organizational and administrative tasks in our New Mexico location. Successful candidates must be a self starter and have experience in an office setting. Position will require you to be in a one person office setting and be the liaison between the business owners, management team, corporate office, and team members with a variety of tasks including, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong organizational, writing and problem-solving skills.

Job Responsibilities

Answers telephone calls and resolve routine and complex inquiries
Maintain files by organizing and filing documents and locating specific files
May enter in new job into ServiceMaster CRM, captures relevant customer and job information
Clerical tasks, such as opening, sorting and sending mail
Collect and review timecards
Maintain office policies and procedures
Inventory control, order office supplies, and research new deals and suppliers
Operates a personal computer and appropriate software packages or its equivalent
May follow up with customer on work performed
May call customers to collect payments
May assist other departments and project managers within the company
Understands ServiceMaster operating systems and the services we offer
Assist with restoring soft goods with Esporta Wash System

Job Requirements

High school diploma/GED required
Self - Starter and ability to multi-task
Self - motivated
Extremely organized
Previous administrative assistant experience required
Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required
Comfortable with using multiple types of software
Personal time management skills
Verbal and written communication skills
Dependable and adaptable to operate in a one person office setting
Ability to manage highly confidential information

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent must be prepared to:

Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
Sitting for long periods of time while using office equipment such as computers, phones etc.
Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.

Compensation

$17 per hour plus Holiday pay, Paid Time Off, and Medical/Dental/Vision benefits

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.

Compensation: $17 per hour

Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision.

Our environment is a diverse community where successful people work together to achieve common goals.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.

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